Public Affairs Representative
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Publication Date City State Country Application Deadline Salary Organization Name Contact Name Phone Number Email |
Monte Vista Water District, located in Montclair, California, is currently seeking an experienced, motivated professional for the position of Public Affairs Representative. Under the direction of the Public Affairs Director, the Public Affairs Representative implements community outreach, water education, and water conservation programs; works on a variety of special projects; prepares promotional materials; and coordinates participation in community events and conservation programs. |
Executive Assistant/Deputy District Clerk
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Job Description
JOB SUMMARY
Under limited supervision from the General Manager, performs a variety of specialized and complex administrative, management and clerk duties as prescribed by law and perform essential duties as required. Serves as liaison with District Board of Directors, General Manager, staff, legal counsel, outside agencies, and the general public.
CLASS CHARACTERISTICS
Under general direction this position performs a wide variety of confidential and complex administrative, technical and programmatic duties related to the Board of Directors. Ensures work quality and adherence to established policies and procedures. Responsible for the maintenance of official District records for public, private and government use. Management reserves the right to add, modify, change or rescind work assignments as needed.
ESSENTIAL FUNCTIONS
Prepare Board of Directors regular and committee meeting agendas and related documents in accordance with legal requirements; coordinate with departments for supporting documentation; and publish official notices as required.
Attend regular and committee meeting for the Board of Directors; record actions taken at meetings; oversee preparation and distribution of minutes of meetings; process documents approved at Board meetings including agreement and contracts.
Serve as Notary Public for the District; certify and validate all District documents, administer oath of office to newly-elected Directors; handle subpoenas and public records requests.
Handle administrative duties and follow through on directives of the General Manager in accordance with established District policies and procedures and applicable statues.
Serve as District’s records custodian and filing officer, process and monitor documents including conflict of interest filings in accordance with established procedures.
Maintain official District records for public, private and government use; initiate, organize, maintain and control access to complex filing systems and records. Ensure all records and required retention information is included in the records retention schedule; provide direction to others in developing and maintaining official files and filing various documents; ensure compliance with records management policies and procedures.
Manage and/or coordinate various workshops, programs, and announcements.
Attend and participate in professional group meetings; stay abreast of new trends and innovations in the assigned areas of responsibility.
Communicate effectively orally and in writing and establish and maintain effective and cooperative working relationships.
Prepare staff reports for Board of Director’s regular Board meetings.
Job Requirements
EDUCATION, TRAINING, and/or EXPERIENCE
Graduation from an accredited college or university with major coursework in business or public administration or a closely-related field.
Three years of increasingly responsible public or business administration experience. Administrative experience supporting a Board of Directors, City council, or similar public agency environment is highly desirable
LICENSE and/or CERTIFICATE
Valid California Driver's License. Revocation of license during employment may result in disciplinary action or reassignment.
A California Notary Public is highly desirable
Requisite Knowledge and Skill Levels
Municipal operations, procedures policies, laws, objectives and organization; knowledge of Brown Act and public meeting laws;
Knowledge of modern office practices, procedures and equipment; including recordkeeping techniques and procedures, and computer programs;
Knowledge of campaign disclosure laws as may be applicable to a local agency;
Correct English usage, grammar, spelling, punctuation and vocabulary.
Requisite Abilities
Interpret specific rules, laws and policies and apply them in a variety of procedural situations.
Perform responsible and difficult administrative work with accuracy, speed and initiative;
Establish and maintain effective working relationship with staff, District officials, legal counsel, vendors and the public.
Additional Requirement: Prior to employment, the prospective candidate must successfully complete a thorough background review, including being fingerprinted.
Disaster Service Worker: In accordance with Government Code Section 3100, Costa Mesa Sanitary District Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.
Administrative Services Specialist
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The Administrative
Service Specialist
will join the SBVWCD
team as either a
Specialist I or II,
depending on
experience and
qualifications. The
salary ranges for
the positions are
different but are
approved from
$46,636 to $69,030.
SBVWCD is a small
Special District
government agency
and each employee is
critical to
achieving our
mission and
providing excellent
service. When this
position is filled
the District will
have two
Administrative
Service Specialists
who will perform the
District’s office
duties and support
management and the
Board of Directors.
These two positions
will be similar and
will need the
ability to cover for
the other during
times when both are
not available. A
detailed position
description is
posted on the
District website,
but the following
skills and
experience are
preferred:
Office management, organization and
Administrative
support – agenda
packages, official
minutes, board
policies writing and
proofreading,
reports, letters, memos and web posting/email notices
Records management, filing and organization of required notices and reports
Human Resources, benefits reporting and payroll
Bookkeeping or accounting (Quickbooks)
Billing, expenses travel, accounts receivable and payable
Preparation and management of contracts, agreements and leases
Property Management, leases, maintenance contact and tenant support
The District seeks a
career professional
administrative
support person who
is comfortable
working in a small
busy office and with
an active elected
Board of Directors
and General Manager
to support the
District’s mission.
The District has
excellent benefits:
Sick, Vacation, 14
Holidays plus a 9-80
flexible work
schedule. The
District provides
paid health, vision
and dental benefits
with minimum
contributions from
employees.
This position is
open until filled.
Please send your
resume and cover
letter to Daniel
Cozad by April 20,
2012.
To apply for this
position, please
email to: dcozadsbvwcd.org
